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What Makes Outbound Telephone Sales Tick? A Dozen Key Variables To Your Outbound Program

What Makes Outbound Telephone Sales Tick? A Dozen Key Variables To Your Outbound Program

Introduction

If you manage an inside sales or telesales team, you realize there are unique challenges to selling and managing customers over the phone. And if your organization is ready to build an inside sales department, the challenges always seem daunting.
The purpose of this paper is to share with you years of experience representing hundreds of telephone sales clients to help your organization overcome barriers and increase call center performance. This paper will identify key performance areas to help you become a high performing Inside Sales organization.

The Basics – Data, Script, Offer & People

Every sale begins with these four basic components, get these right and you’ll have the basic recipe for success. Companies spend months hammering away at inside sales basics, when really these four components define success.
Let’s explore each of these components for the basic requirements and how they contribute to the sales process.

1. Data

If you don’t have the data you can’t have the sales. Seriously, data is the most critical piece of information in your sales environment. Do you know when the last time a customer made a purchase? Do you keep track of customers who fall off the charts? Do you know how often a customer makes a purchase? All of this is critical information. It is essential that you and your team work closely with you IT unit to determine what data you will capture, how it will be stored and how it can easily be retrieved.

2. Script

The all important script, when was the last time you reviewed and updated your script? It’s important that your script not only stay current with your product or service but also with the times. If your using a script from 1990 it is unlikely that it fits with today’s economic or environmental times. Update that script and keep it current!
b. Scripts should flow effortlessly and seem natural for the reader. Using basic language so it is easily understood by your telesales agents. Keys to a successful script are crafting it so it is easily read, seems natural and begins with the end in mind. This means always write the script with the end in mind and pave the way for the sales to occur logically at the end.
c. Every successful script has a call to action, what’s yours? Is it powerful?

3. Offer

The offer must be interesting and compelling. You’ll need to capture the audience’s attention and make the offer current. In tough economic times organizations often use gift cards such as gas, grocery or general merchandise cards to entice customers to make a purchase. The customer gets what they need plus a gift for purchase and the organization wins with the sale.

4. People

It has been said that “people are the heartbeat of an organization”. People are your most important asset and they should be treated as such. It’s not enough to pay a competitive wage you must also have a winning work environment. When employees are asked to name the top 3 reasons they stay with any employer the work environment is more often than not ahead of wages. Create a fun and interesting work environment that is warm and inviting. A good environment will often lead to higher sales numbers.
b. Make sure your people are trained, they want to be successful and it’s your job to ensure they have all the tools, training goes a long way in determining if a telesales agent will be successful.

You’ve got the Basics, What’s Left?

Here are some additional components to help you become a high performance outbound sales environment. These complement the main components, and provide your inside sales group with a well-rounded package.
1. Training – Be sure to have initial, developmental and ongoing training. Training should be a part of daily life for your outbound sales team.
2. Contests – Get them fired up! Make sure you have a daily/monthly contest for your telesales agents. Nothing like a little competition to get them going.
3. Engage your customers – Don’t just communicate with them when you want a sale. Have a weekly trivia game via email which involves your customers, invite feedback and give away prizes for information. Get them involved and connected, this will keep them loyal, builds brand and the relationship.
4. Visual Aides – Is your sales environment boring? Do you have a communications center? Well it’s time to make some changes. Everyone likes to see their name in lights, get their names up on the wall. Who are your star performers, who had the best calls last week? If you know the answer, put their name up on the wall, let them have the well deserved recognition, and give their co-workers something to
reach for. Post your current contests, customer stories, etc on the wall. Make the sales center exciting.
5. Management – Do you have the right leaders? The best sales managers are on the floor working closely with the sales team, providing encouragement, advice and helping to close the sales. It is their job to build excitement and coach the team.
6. Call Monitoring – This can make all the difference in an agents’ success. Whether it’s side by side coaching, or coaching after recorded calls are scored, just be sure it’s part of our plan. Often times when an agent is able to hear themselves on a call they know exactly what requires improvement and will work hard to make it happen. In this case it is not a picture, but a recording which is worth a thousand words.
7. Reporting – A must have in any sales environment. Post your reports, let everyone see what’s happening.

Conclusion

It is with the key elements Data, Script, Offer and People that you begin your journey to success. It is critical you get these four components right. Regular review and editing is necessary to keep things current and relevant. All of the other tips and hints just add to your success and ability to attract quality people and run a successful sales environment.

About PhoneWare

Phone Ware® is a full-service, state-of-the-art, integrated call center. We offer a blended suite of solutions for programs that involve outbound and inbound calling, email, sales and customer care interaction. The Phone Ware® value is delivered through our innovation. Professional call center solutions begin with knowledge, commitment and a relationship bred in trust. Our business expertise ensures we become partners in the success of your business.
For more information, contact Bill Nassir or Bill Kyle at 800-243-8329 or visit www.phonewareinc.com. Or email bKyle@phonewareinc.com.

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